How to Simplify Wedding Logistics

How to Simplify Wedding Logistics

How to Simplify Wedding Logistics

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You’ve found the perfect wedding dress, chosen your colors, decided on a flavor for the cake, and had photographs taken for the announcements. A lot of the big items have been checked off the list, but the wedding planning is far from over. You still have to secure the location, find all of the vendors, rent all of the necessary equipment, hire a DJ, and so much more. And that doesn’t even include paying the deposits for vendors and rentals, addressing and mailing announcements and invitations, registering, and everything else that has to be done as well.

All of the logistics that go into planning a wedding can make you feel like you’ll lose your mind if you have to manage it all yourself, but if you’re on a budget or like to be hands-on, you may not have another option. Luckily, there are a number of different things you can do and tools you can use to simplify and even automate your wedding planning to make managing logistics easier and focus on what’s important—you and your fiancé.

1.  Choose a venue that has it all

One of the biggest ways to simplify logistics and help everything go more smoothly is by booking a venue that has rooms for guests to stay in, a place to hold the wedding, a place to hold the reception, a catering service, and a cleanup crew. Even a venue that will host the wedding ceremony and reception for you can save you a lot of time and headache. Rather than having to worry about getting everyone and everything moved from location to location throughout the day, you can relax and maybe even catch some alone time between events by booking a venue that offers multiple services.

2.  Use reviews to weed out vendors

There are hundreds of wedding vendors out there. That can make it difficult to narrow things down and choose the vendor(s) that will be the best fit for your big day. Luckily, wedding sites like The Knot and WeddingWire have lists of local vendors and feature reviews so that you can read about others’ experiences and decide which vendor will be the perfect fit on your big day.

3.  Choose a vendor that covers more than one service

When you’re choosing your vendor, finding one that can take care of more than one aspect of your wedding will help save your sanity. Some décor services will offer extras like a photo booth for guests. Some catering services will take care of more than food—they’ll supply dishes and cutlery as well. The more services you can get from one vendor, the better.

4.  Opt for electronic invites

Handwriting addresses on hundreds of invitations is the last thing you have time for when you’re planning a wedding. Plus, purchasing stamps adds to the price tag of the big day. Instead, opt to send “e-vites” to family, friends, and other guests. They’ll have access to it 24/7, it won’t get lost in the mail, and it saves you a lot of time and money.

5.  Download a wedding planning app

Remembering everything that has to get done and keeping everything straight can seem impossible without help. While family and friends can step in, things can get messy and disorganized. Downloading a wedding planning app can help you stay on track with daily notifications and comprehensive checklists and can keep you organized as the big day approaches.

6.  Hire a lawyer

Okay, so this may not be something you need to do, but if you find yourself (before or after the big day) having trouble with a vendor and the terms you originally agreed upon, a lawyer could be a lifesaver. You don’t need to worry and stress yourself with a renegotiation of terms, a demand for more money, or a threat to withhold services. A lawyer could save you time, headache, and hassle. Lawyer Aaron Kelly helps clients handle complex issues—if he can’t help you directly, he’ll give you materials and references to get your matter resolved.

7.  Pay with eChecks

Weddings cost money. In fact, the average American wedding costs nearly $26,000. Heading down to every vendor to pay them in cash or write them a check for the deposit and then the final payment can take way more time and effort than you have. With eChecks, though, you can write out and send a check electronically for instant payment with little effort on your part.

8.  Hire a coordinator for the big day

While you may not want or have the money to hire a wedding planner, hiring a coordinator to help manage logistics on the big day can help things go more smoothly, give you peace of mind, and let you focus on the important part—getting married. Let the coordinator guide guests to their seats, direct everyone to the reception, and handle the other aspects of the day that are important but that you don’t want to worry about.

Final Thoughts

Tons of logistics go into planning a wedding, and if you try to tackle everything on your own, you’ll probably end up turning into a bridezilla. Luckily, there are a lot of different things that you can do and tools that you can use that can simplify the process and help things go more smoothly. What has been your lifesaver so far?

Donald Phillips

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