What Does an Administrative Assistant Do?

What Does an Administrative Assistant Do?

What Does an Administrative Assistant Do?

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 If you’ve been looking for a way to upgrade your work skills and find a career that is rewarding both financially and personally, consider administrative assistant training Chicago based or in other areas nearby. But when you’ve received your training what can you expect from a career? We’ve put together a brief guide to the types of work a trained administrative assistant can expect to do.

  • Manage Filing Systems – Whether you are tasked with setting up a file system or just keeping it maintained, filing may be an essential part of your day. Filing can occur with a paper system or it may be a detailed digital setup.
  • Handle the Flow of Mail and Email – An admin assistant may be charged with routing mail (both of the paper and electronic varieties) to the correct location within the office. The professional must be knowledgeable regarding his or her co-workers to make sure all messages are properly delivered.
  • Data Entry and Scanning – Data entry or scanning documents are tasks often required to put information into an electronic form for easy access and to store it securely.
  • Take Phone Messages and Formulate Mail Replies – An admin assistant will have much contact with a firm’s customers and vendors, so he or she should have excellent interpersonal skills. These tasks are a solid combination of knowledge and personality–so it may take some practice to get things right.
  • Operate Business Machines – Copiers, fax machines and computers are all used in the day-to-day work life of an admin assistant. A good assistant will want to learn the newest technology when it is introduced to the office too.
  • Fill Out Forms and Work with Numbers – These numbers-based tasks may be a small or large part of the day, but the AA must be ready to handle simple calculations or to operate a spreadsheet or calculator to complete more difficult tasks.
  • Edit and Proofread Documents – The AA may need to check over documents for correct grammar and fact check them too. In doing this, the assistant makes certain every document accurately represents the business to whoever reads it.

It’s important to realize that an administrative assistant may be responsible for different tasks in different offices or in a small business, one AA may do it all. You may work on day-to-day office tasks, serve as a receptionist, act as a personal assistant or handle detailed secretarial work. That’s why it is vital that you find the best administrative assistant training Chicago has to offer–so you can manage whatever job winds up coming your way.



 

 

Donald Phillips

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